How Do I Manage Categories In Outlook?

Why can I not rename categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate.

Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box..

How do I sort by categories in inbox?

Sort tasks by categories in OutlookPlease get into the Tasks folder which you want to sort tasks by categories inside.In Outlook 2010 and 2013, go to the View tab, and then click Categories in the Arrangement group. See screenshot: … Then you will see all tasks in the selected folder are sorted by categories.

How do I change categories in Outlook?

Edit Categories in OutlookGo to the Home tab and, in the Tags group, select Categorize.Select All Categories.Select the category you want to change then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter. … Select OK when you’re finished.

Why can’t I use categories in Outlook?

The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. … If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.

How do I sort by categories in Outlook 365?

Filter items by categoryAt the bottom of the navigation pane, click Mail .In the folder list, click the folder containing the messages that you want to filter.On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

How do I organize my outlook to do list?

Sort tasksSign in to Outlook.com.Select Tasks from the app launcher.Select the Filter menu and choose how you want to sort the tasks in the tasks list. For example, in the following image, tasks are sorted by status (Active), due date, and with the oldest tasks on top. You can sort by Active, Overdue, or Completed.

How do I use Quick Click categories in Outlook?

On the ribbon, in the Tags group, select Categorize > Set Quick Click. Use the drop-down to select a color category, then select OK.

How many categories can you have in Outlook?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

How do I use categories in Outlook?

2: Assigning shortcutsClick the Home tab. Choose Categorize from the Tags group and choose All Categories. Or right-click an item and choose All Categories. … Select a category.From the Shortcut Key drop-down, choose a shortcut, as shown in Figure C. Outlook will display the shortcut in the dialog.Click OK.

How do I sort by categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Arrange messages by categories: In Outlook 2007, please click the View > Arrange By > Categories. In Outlook 2010 and 2013, please click the Categories button in the Arrangement group on the View tab.

How do I get rid of categories in Outlook?

Delete a categorySign in to Outlook on the web.Select any message.Right-click, and then select Categorize > Manage categories.Select the category you want to delete, and then select Delete .

How do I automatically assign categories in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items…